You may have been hearing the term Office 365 around your office or maybe you have been seeing it as the subject of online articles, but what is Office 365 exactly? Microsoft Office 365 is a cloud-based service hosted by Microsoft. It brings together familiar Microsoft Office desktop applications with cloud-based business email, shared calendars, instant messaging, video conferencing, and file sharing. And it can all be set up and supported by Dicsan Technology like any other IT system so you don’t have to worry. It’s designed to work with the Office you already know so you can get things done faster from virtually anywhere. If you’re a small business without a server then a move to MS Office 365 is your way to gain access to big business tools at an affordable price. Combined with Dicsan Technology expertise and IT support your business can take full advantage of this latest cloud based technology with total peace of mind. There are many different Office 365 plans; however, they fall into two categories. These main categories are plans for individuals/families and plans for organizations. Any person or organization can go to Office.com and sign up for an Office 365 plan. What you get and what you pay will vary widely depending on which plan you choose.
Whether you have 1 or 200+ users in your business, Microsoft Office 365 can deliver major benefits:
Office 365 encompasses a number of different Microsoft services, some of which are cloud-based and some of which are not. These services come in a number of different combinations depending upon which specific package you select.
Similar to the Skype everyone knows (but actually rebranded Lync), Skype for Business is Microsoft’s professional communication tool. Skype for Business is an application within the Microsoft Office 365 Suite of products with instant messaging, audio and video conferencing, online meeting capabilities and more. It allows you to chat and meet with your colleagues, across the office or across the world. Skype for Business connects users with variety of features on devices running all major operating systems.
SharePoint Online is a cloud-based service that helps organizations share and collaborate with colleagues, partners, and customers. With SharePoint Online, you can access internal sites, documents, and other information from anywhere—at the office, at home, or from a mobile device. Share and manage content, knowledge, and applications to empower teamwork, quickly find information, and seamlessly collaborate across the organization. Organizations can easily control cost and reduce risk associated with IT through SharePoint; not to mention it allows project teams to effectively access information and collaborate with each other. SharePoint Online is now not only a framework for site creation and management, it has also become the key storage platform in Office 365 to support more advanced capabilities. It’s incredibly flexible, relatively easy to use and, when implemented correctly, can have an impressive impact on how your company works. Modernize your on-premises infrastructure with SharePoint Server 2016, improving performance, reliability, and scale while providing a foundation for future innovation.
OneDrive for Business is an integral part of Office 365 or SharePoint Server, and provides place in the cloud where you can store, share, and sync your work files. With Office 365, Microsoft gives each user 1TB of cloud storage for whatever they want to store online. Files stored in the cloud can be accessed via OneDrive.com and the wide range of OneDrive apps on every major platform. This means you get 1TB (1024 GB) for each user on your plan to use as their own. You can update and share your files from any device with OneDrive for Business. You can even work on Office documents with others at the same time. OneDrive offers users a simple way to store, sync and share all kinds of files, with other people and devices on the Web. OneDrive for Business, along with the power of the web, is actually helping to make many aspects of business easier for companies of all sizes. It’s a high quality tool with plenty of features that make it a great choice for those looking for a reliable cloud storage option.
Outlook is a professional email and calendar app that helps you stay on top of what matters. Outlook offers several services such as email management, an address book, notebook, a web browser and a calendar where you organize future meetings and plan your schedule. Microsoft Outlook is more than just a program for your personal computer. Sync your Outlook account to your phone, and you can turn the calendar on your phone into a portable planner. Get alerts while you are out of the office on upcoming appointments.
Microsoft Word or MS-WORD (often called Word) is a graphical word processing program that users can type with. Its purpose is to allow users to type and save documents. Is used for creating, editing and formatting documents. Similar to other word processors, it has helpful tools to make documents. Word gives you the capabilities to customize your writing and design your document to meet your specific needs with respect to your different projects and assignments. Whether you are a blogger, a writer, a journalist, a columnist, a student working on assignments or a project manager working on documentation, it will be as handy as you want it to be.
Microsoft Excel is a software program produced by Microsoft that allows users to organize, format and calculate data with formulas using a spreadsheet system. Review your accounting, audit or financial analysis or start a budget on the go. Customize your spreadsheet your way with robust formatting tools and great features. Excel gives you the capabilities to build your spreadsheet to meet your specific needs, whether it is related to finance, accounting or auditing. It features the ability to perform basic calculations, use graphing tools, create pivot tables and create macros. Microsoft Excel 2016 with an Office 365 subscription is the latest version of Excel.
Microsoft Office Publisher is designed to provide flexible and precise page layout and design, with the additional advantages of design assistance and automation. Microsoft Publisher is a graphic design application that is similar to Microsoft Word but differs in the fact that its emphasis lies more on page layout and design, and less on word composition and formatting. Publisher helps you grab attention with photo editing, personalize publications, and then easily share out your creations. It is considered ideal for small business because it is user friendly and does not demand prior knowledge about the application or graphic design in general. Publisher also has tools and features that help you efficiently create, customize, and reuse a wide variety of marketing communications materials tailored to your specific needs.
Microsoft Planner is a planning application available on the Microsoft Office 365 platform. Planner makes it easy for users and teams to create new plans, organize and assign tasks, share files, chat about what you’re working on, and get updates on progress.
PowerPoint is a slideshow presentation program that's part of the Microsoft office suite of tools. PowerPoint makes it easy to create, collaborate, and present your ideas in dynamic, visually compelling ways. It incorporates images, sounds, videos, text, and charts to create an interactive presentation. PowerPoint offers word processing, outlining, drawing, graphing, and presentation management tools- all designed to be easy to use and learn. PowerPoint is the most popular presentation program which allows users to create, edit and show beautiful presentations with the help of slides. Microsoft PowerPoint interacts with other Office products such as Microsoft Word and Excel, and is included with most Microsoft Office packages.
Microsoft Office Project, also referred to as Microsoft Project is a project management software product, developed and sold by Microsoft. The application is designed to assist a project manager in developing a plans, assigning resources to tasks, tracking progress, managing the budget, and analyzing workloads. Project is used in a variety of industries including construction, manufacturing, pharmaceuticals, government, retail, financial services and health care. The Project Guide helps users create projects, track tasks, and report results.
Microsoft Project allows users to:
Microsoft Access is a database management system (DBMS) from Microsoft that combines the relational Microsoft Jet Database Engine with a graphical user interface and software-development tools. Microsoft Access is an information management tool that helps you store information for reference, reporting, and analysis. It stores data in its own format based on the Access Jet Database Engine. It can also import or link directly to data stored in other applications and databases. Software developers, data architects and power users can use Microsoft Access to develop application software. Microsoft Access helps you analyze large amounts of information, and manage related data more efficiently than Microsoft Excel or other spreadsheet applications. Since it allows users to enter, manage and run reports on larger scale, it is most suitable for those who need to organize large amount of data quickly.
OneNote is your very own digital notebook. OneNote allows you to create multiple notebooks in which you can store information such as notes, resources, websites, and more with the ability to efficiently organize search, and access them on any of your devices Whether you have a million ideas, a million things to do, or a million things to remember, OneNote is the perfect app for capturing pretty much everything.
Microsoft OneNote allows users to:
Sway, which is part of Microsoft Office and designed for creating presentations, is in many ways an alternative to PowerPoint. The purpose of Sway is to convey concepts quickly, easily and clearly. Sway allows you to create professional looking, interactive presentations, newsletters, tutorials, or story journals. It helps to gather, format, and share reports, newsletters, web pages, and presentations on an interactive, web-based canvas that looks great on almost any screen. It allows users who have a Microsoft account to combine text and media to create a presentable website.
Microsoft Visio can be used to create simple or complicated diagrams. It offers a wide variety of built-in shapes, objects, and stencils to work with. You can also make your own shapes and import them if you’re willing to do all that extra work. It is used for many things that utilize layouts, diagrams, and charts. For any type of diagramming need, Visio can help you to get started quickly!
100 Microsoft Visio can be used to create simple or complicated diagrams. It offers a wide variety of built-in shapes, objects, and stencils to work with. You can also make your own shapes and import them if you’re willing to do all that extra work.
Office Delve is a cloud-based service powered by Office Graph, which helps users find and discover pertinent information across integrated Microsoft products by pulling user content from Microsoft Exchange, OneDrive for Business, SharePoint 2016 and Yammer. Office Delve allows Office 365 users to search and manage their emails, meetings, contacts, social networks and documents stored on OneDrive or Sites in Office 365. You can use Delve to manage your Office 365 profile, and to discover and organize the information that's likely to be most interesting to you right now - across Office 365. In addition to traditional search tools, Delve has a discover function, which brings potentially relevant information to the attention of users, based on relationships and the past activity of other users within the same organization. Delve uses machine learning and artificial intelligence to try to show the most relevant people and content.
Office Forms is an online survey, quizzes, and polls creator. Easily create surveys to collect customer’s feedbacks, create quizzes to measure student knowledge, or find out what the class thinks of your trip idea. Microsoft Forms collects responses in real time and automatically provides charts to visualize your data. The data can be exported to Microsoft Excel. Microsoft Forms is included with Office 365 work and school accounts, and comes with the security, privacy, and compliance you expect.
Some of the benefits offered by Microsoft Form are:
Microsoft Teams is an entirely new experience that brings together people, conversations and content, along with the tools that teams need, so they can easily collaborate to achieve more. Stay connected with chat, calls, and meetings within your team and in private or small group conversations. Schedule and join online Skype meetings with HD video, VoIP, and dial-in audio conferencing options. Tailor your Teams workspace to include key cloud services, explore data and get updates from the apps your teams use every day. Microsoft Teams provides the enterprise-level security, compliance and management features you expect from Office 365, including broad support for compliance standards, and eDiscovery and legal hold for channels, chats, and files. Teams brings together your staff, allowing them to interact in a chat based workspace perfect for the modern way of working.
With Teams you can:
Key benefits of Teams
Yammer is a freemium enterprise social networking service used for private communication within organizations.Yammer gives you a faster, smarter way to connect and collaborate across your company. Discuss ideas, share updates, and crowd source answers from coworkers around the globe. With Yammer, users can easily stay connected to coworkers and information, collaborate with team members, and help make an impact at work. And because users can also easily access Yammer through a web browser or mobile device, they can connect and collaborate with coworkers anytime, anywhere.
Join and create groups relevant to your work and interests.
Obtaining access to the classic Office desktop programs is a huge reason why you might subscribe to Office 365. The programs offered through the subscription are Word, Excel, PowerPoint, OneNote, Outlook, Publisher, and Access. Office 2016 is similar to Office 2007 and up, but the UI is more refined and there are a host of new features. Features like simultaneous co-authoring, document sharing and via OneDrive, a cloud-first storage solution. Anyone comfortable with Office should be more than capable to pick up any Office 2016 program fairly easily.
Many small businesses do not have the need for the feature packed Office 2016. Instead, they prefer to work in the cloud and use Office Online. Office Online is an online office suite offered by Microsoft, which allows users to create, edit, save, share, and collaborate on documents using lightweight, web browser-based versions of Microsoft Office apps: Word, Excel, PowerPoint and OneNote. Files are saved in OneDrive and can be emailed as attachments when needed. The offering also includes Outlook.com, People, Calendar and OneDrive, all of which are accessible from a unified app switcher. Users can install the on-premises version of this service, called Office Web Apps Server, in private clouds in conjunction with SharePoint, Microsoft Exchange Server and Microsoft Lync Server.
Microsoft Office mobile apps are productivity mobile apps developed by Microsoft for iOS, Android, and Windows devices. The core apps are Word, Excel, PowerPoint, and OneNote. Other Office apps, including Sway, Skype for Business, and SharePoint Newsfeed are available for download from the mobile app store on supported devices and platforms. With a subscription to Office 365 these apps can create, save and share Word, Excel, and PowerPoint documents. When you save a document using OneDrive (or OneDrive for Business), documents sync between devices and maintain their fidelity even when going back and forth between mobile app or desktop program. The mobile office for many companies is a reality and Microsoft is there to support you with their built tools that enable rich document editing and sharing from any device.
Probably yes. The easiest way to find out is to contacting Dicsan Technology. We can meet and discuss the variety of deployment options, benefits, drawbacks and granular details surrounding Office 365 at your business. When you consider the Office programs, OneDrive, SharePoint, Skype, and best-in-class management tools, Microsoft Office 365 is a great deal for nearly everyone. Microsoft is very responsive to their users and continues to invest heavily into all of their Office products. As a subscriber, you will constantly be kept up to date and worry free. If you have more questions about Office 365, comment below and I’ll do my best to find the answers.
Microsoft offers Office 365 plans for individuals, families, educational organizations, governments, small decentralized businesses, huge traditional corporations, and everything in between. From the smallest plan to the biggest they all offer access to Microsoft software and/or services related to productivity.
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