Cloud Solutions and Virtualization


Microsoft Office 365

Put the power of intelligent search & discovery to work for you with Office 365!

You may have been hearing the term Office 365 around your office or maybe you have been seeing it as the subject of online articles, but what is Office 365 exactly? Microsoft Office 365 is a cloud-based service hosted by Microsoft. It brings together familiar Microsoft Office desktop applications with cloud-based business email, shared calendars, instant messaging, video conferencing, and file sharing. And it can all be set up and supported by Dicsan Technology like any other IT system so you don’t have to worry. It’s designed to work with the Office you already know so you can get things done faster from virtually anywhere. If you’re a small business without a server then a move to MS Office 365 is your way to gain access to big business tools at an affordable price. Combined with Dicsan Technology expertise and IT support your business can take full advantage of this latest cloud based technology with total peace of mind. There are many different Office 365 plans; however, they fall into two categories. These main categories are plans for individuals/families and plans for organizations. Any person or organization can go to Office.com and sign up for an Office 365 plan. What you get and what you pay will vary widely depending on which plan you choose.

Transform the way your business works.

Whether you have 1 or 200+ users in your business, Microsoft Office 365 can deliver major benefits:

  • Easy setup and management.
  • Seamless coordination with the tools you already know.
  • Access anytime, anywhere, on any device.
  • Easily communicate and collaborate inside and outside your organization.
  • Simple to learn, straightforward to use.
  • Email, collaboration, and online meeting solutions.
  • Safety and security.
  • Work online or offline from anywhere on virtually any device.
  • Low monthly costs and no up-front infrastructure costs.
  • No Requirement for advanced IT knowledge.
  • 99.9% Financially-Backed Uptime Guarantee.
  • Flexibility for your business.
  • Professional face for your business.

Office 365 encompasses a number of different Microsoft services, some of which are cloud-based and some of which are not. These services come in a number of different combinations depending upon which specific package you select.

Skype for Business (Lync)

Similar to the Skype everyone knows (but actually rebranded Lync), Skype for Business is Microsoft’s professional communication tool. Skype for Business is an application within the Microsoft Office 365 Suite of products with instant messaging, audio and video conferencing, online meeting capabilities and more. It allows you to chat and meet with your colleagues, across the office or across the world. Skype for Business connects users with variety of features on devices running all major operating systems.

Features

  • Communicate from anywhere with an Internet connection.
  • Easily switch between instant message, audio and video capabilities or use all at once.
  • Screen sharing and online presentations.
  • Integration with other Office 365 products.
  • Desktop and mobile applications.
  • Meeting capabilities through a web browser.
  • Getting your team together is as easy as sharing a URL link invite.
  • Unlimited number of meetings (up to 10 people without a subscription).
  • Set up and join from a PC/Mac, iPhone, iPad, and Android.

Get the Skype for Business complete meeting solution in Office 365 today!

Share Point

SharePoint Online is a cloud-based service that helps organizations share and collaborate with colleagues, partners, and customers. With SharePoint Online, you can access internal sites, documents, and other information from anywhere—at the office, at home, or from a mobile device. Share and manage content, knowledge, and applications to empower teamwork, quickly find information, and seamlessly collaborate across the organization. Organizations can easily control cost and reduce risk associated with IT through SharePoint; not to mention it allows project teams to effectively access information and collaborate with each other. SharePoint Online is now not only a framework for site creation and management, it has also become the key storage platform in Office 365 to support more advanced capabilities. It’s incredibly flexible, relatively easy to use and, when implemented correctly, can have an impressive impact on how your company works. Modernize your on-premises infrastructure with SharePoint Server 2016, improving performance, reliability, and scale while providing a foundation for future innovation.

Features

  • Effectively maintain control of the entire platform.
  • Provide teams with all of the unique sets of tools they need to get the job done right.
  • Allow team members to easily stay informed and connected throughout the project’s lifecycle.
  • Incorporate all sites under one platform while also reducing the overall costs associated with each.
  • Provide security at both a broad and single item level
  • Build the business tools and solutions you need without the assistance of a developer.

One Drive

OneDrive for Business is an integral part of Office 365 or SharePoint Server, and provides place in the cloud where you can store, share, and sync your work files. With Office 365, Microsoft gives each user 1TB of cloud storage for whatever they want to store online. Files stored in the cloud can be accessed via OneDrive.com and the wide range of OneDrive apps on every major platform. This means you get 1TB (1024 GB) for each user on your plan to use as their own. You can update and share your files from any device with OneDrive for Business. You can even work on Office documents with others at the same time. OneDrive offers users a simple way to store, sync and share all kinds of files, with other people and devices on the Web. OneDrive for Business, along with the power of the web, is actually helping to make many aspects of business easier for companies of all sizes. It’s a high quality tool with plenty of features that make it a great choice for those looking for a reliable cloud storage option.

Features

  • Automatically save a backup copy of your files on all devices.
  • Easy access to your files from anywhere.
  • Easily switch between different devices.
  • Share files with whomever you want – whenever you want.
  • Free access to Office Online.
  • Users are able to synchronize it with a local computer.
  • Simple sharing and storage.

Office 365 is designed to help you achieve more

Outlook

Outlook is a professional email and calendar app that helps you stay on top of what matters. Outlook offers several services such as email management, an address book, notebook, a web browser and a calendar where you organize future meetings and plan your schedule. Microsoft Outlook is more than just a program for your personal computer. Sync your Outlook account to your phone, and you can turn the calendar on your phone into a portable planner. Get alerts while you are out of the office on upcoming appointments.

  • Create Groups to discuss, collaborate, and share files and notes with others. Initiate Skype for Business voice and video calls for urgent real-time decisions.
  • Outlook provides Keyword & People suggestions as you type and surfaces recent search queries to save time with frequent searches.
  • Upload and share attachments from OneDrive and OneDrive for Business—without leaving Outlook. Recipients have access to the latest version automatically.
  • Shared calendars—schedule meetings and respond to invitations with ease.

Word

Microsoft Word or MS-WORD (often called Word) is a graphical word processing program that users can type with. Its purpose is to allow users to type and save documents. Is used for creating, editing and formatting documents. Similar to other word processors, it has helpful tools to make documents. Word gives you the capabilities to customize your writing and design your document to meet your specific needs with respect to your different projects and assignments. Whether you are a blogger, a writer, a journalist, a columnist, a student working on assignments or a project manager working on documentation, it will be as handy as you want it to be.

  • Spelling & grammar checker, word count (also counts letters and lines).
  • Speech recognition.
  • Inserts pictures in documents.
  • Choice of typefaces.
  • Special codes.
  • Web pages, graphs, etc.
  • Insert tables in your documents.
  • Displays synonyms of words and can read out the text.
  • Prints in different ways.

Excel

Microsoft Excel is a software program produced by Microsoft that allows users to organize, format and calculate data with formulas using a spreadsheet system. Review your accounting, audit or financial analysis or start a budget on the go. Customize your spreadsheet your way with robust formatting tools and great features. Excel gives you the capabilities to build your spreadsheet to meet your specific needs, whether it is related to finance, accounting or auditing. It features the ability to perform basic calculations, use graphing tools, create pivot tables and create macros. Microsoft Excel 2016 with an Office 365 subscription is the latest version of Excel.

  • Excel spreadsheet lets you create, view, edit and share your files with others quickly and easily.
  • All the spreadsheet features, formats and formulas operate the same way — no matter what device you use Excel in. 
  • Insert common charts to bring your data to life.
  • Make notes, highlight portions of your worksheet, create shapes, or write math equations using the draw tab feature in Excel on devices with touch capabilities.
  • Review your Excel files related to any kind of work, like accounting, auditing or financial, from any device.

Publisher

Microsoft Office Publisher is designed to provide flexible and precise page layout and design, with the additional advantages of design assistance and automation. Microsoft Publisher is a graphic design application that is similar to Microsoft Word but differs in the fact that its emphasis lies more on page layout and design, and less on word composition and formatting. Publisher helps you grab attention with photo editing, personalize publications, and then easily share out your creations. It is considered ideal for small business because it is user friendly and does not demand prior knowledge about the application or graphic design in general. Publisher also has tools and features that help you efficiently create, customize, and reuse a wide variety of marketing communications materials tailored to your specific needs.

These tools and features include:

  • Master Design Sets for Brand Coordination.
  • Commercial Printing Support.
  • Posters, Banners, Brochures, and Flyers.
  • Mail and Catalog Merge Wizard.
  • Design Checker.

Planner

Microsoft Planner is a planning application available on the Microsoft Office 365 platform. Planner makes it easy for users and teams to create new plans, organize and assign tasks, share files, chat about what you’re working on, and get updates on progress.

What can you do with Microsoft Planner?

  • Create a plan.
  • Organize tasks within a plan onto boards.
  • Assign ownership of tasks.
  • Organize tasks into boards that can be grouped into buckets.
  • Look at charts to see an at-a-glance status update of a plan.
  • Look at the Planner Hub Dashboard to see a big picture overview of the progress on multiple plans.
  • See a list of all the tasks assigned to you across various plans.

PowerPoint

PowerPoint is a slideshow presentation program that's part of the Microsoft office suite of tools. PowerPoint makes it easy to create, collaborate, and present your ideas in dynamic, visually compelling ways. It incorporates images, sounds, videos, text, and charts to create an interactive presentation. PowerPoint offers word processing, outlining, drawing, graphing, and presentation management tools- all designed to be easy to use and learn. PowerPoint is the most popular presentation program which allows users to create, edit and show beautiful presentations with the help of slides. Microsoft PowerPoint interacts with other Office products such as Microsoft Word and Excel, and is included with most Microsoft Office packages.

  • Bring more energy and visual impact to your presentations.
  • Work with others without having to wait your turn.
  • Add a personalized video experience
  • Imagine just-in-time show and tell.
  • Access your presentations from more locations and on more devices.
  • Create high-quality presentations with stunning graphics.
  • Captivate your audience with new transitions and improved animations.
  • Organize and print your slides more effectively.
  • Get things done faster.
  • Work on multiple presentations and multiple monitors.

Project

Microsoft Office Project, also referred to as Microsoft Project is a project management software product, developed and sold by Microsoft. The application is designed to assist a project manager in developing a plans, assigning resources to tasks, tracking progress, managing the budget, and analyzing workloads. Project is used in a variety of industries including construction, manufacturing, pharmaceuticals, government, retail, financial services and health care. The Project Guide helps users create projects, track tasks, and report results.

Microsoft Project allows users to:

  • Understand and control project schedules and finances.
  • Communicate and present project information.
  • Organize work and people to make sure that projects are completed on schedule.
  • Quickly Estimating project timelines.

Some features includes:

  • Project Portfolio Management.
  • Simplify IT management.
  • Work seamlessly across tools.
  • Communicate in real time.
  • Stay organized.
  • Deliver projects successfully.
  • Improve everyday collaboration.
  • Access from virtually anywhere.
  • Select optimal portfolios.
  • Deliver projects successfully.
  • Discover and share information.

Access

Microsoft Access is a database management system (DBMS) from Microsoft that combines the relational Microsoft Jet Database Engine with a graphical user interface and software-development tools. Microsoft Access is an information management tool that helps you store information for reference, reporting, and analysis. It stores data in its own format based on the Access Jet Database Engine. It can also import or link directly to data stored in other applications and databases. Software developers, data architects and power users can use Microsoft Access to develop application software. Microsoft Access helps you analyze large amounts of information, and manage related data more efficiently than Microsoft Excel or other spreadsheet applications. Since it allows users to enter, manage and run reports on larger scale, it is most suitable for those who need to organize large amount of data quickly.

  • Use templates to build databases and web apps quickly.
  • Easily find and report on data stored in Access.
  • Streamline data entry with autocomplete.
  • Produces flexible and adaptable database systems.
  • Access is significantly cheaper to implement and maintain compared to larger database systems
  • Create web apps that work in the browser or databases on your desktop, and share them with others.
  • Build professional-level web apps with just Access—no coding required. Quick and easy to create database systems.
  • Microsoft Access produces very user-friendly applications through its comprehensive programming language VBA (Visual Basic for Applications).
  • Get greater reliability, scalability, and security, because Access web app data is stored in a Microsoft Azure SQL database or in SQL Server. Produces flexible and adaptable database systems.

OneNote

OneNote is your very own digital notebook. OneNote allows you to create multiple notebooks in which you can store information such as notes, resources, websites, and more with the ability to efficiently organize search, and access them on any of your devices Whether you have a million ideas, a million things to do, or a million things to remember, OneNote is the perfect app for capturing pretty much everything.

Microsoft OneNote allows users to:

  • Type notes or record audio at your laptop.
  • Sketch or write ideas on your tablet.
  • Add picture from your phone.
  • Find notes instantly.
  • Freely move notes around the page.
  • Organize those pages into sections.
  • Keep your sections in one or more notebooks.
  • Switch devices and pick up right where you left off.
  • Share your notebooks with others so you can all view and contribute at the same time.
  • Access your content from anywhere on any device, even if you’re offline.

Sway

Sway, which is part of Microsoft Office and designed for creating presentations, is in many ways an alternative to PowerPoint. The purpose of Sway is to convey concepts quickly, easily and clearly. Sway allows you to create professional looking, interactive presentations, newsletters, tutorials, or story journals. It helps to gather, format, and share reports, newsletters, web pages, and presentations on an interactive, web-based canvas that looks great on almost any screen. It allows users who have a Microsoft account to combine text and media to create a presentable website.

Features Included:

  • Accessibility View This feature allows you to have a more comfortable reading experience with keyboard navigation and disabled animation.
  • Audio Recording While working with this application, you have the option to add running voice commentary and narrations according to your own requirements.
  • Closed Captioning Whenever you are viewing a file with a CC symbol on the bottom right corner of the screen, it indicates that the closed captioning feature is on. On the media player, you are also able to adjust the language of the narration and change how the captions look in the player.
  • Navigation View This feature provides a clearer view of the content. There are various thumbnails that make it easier for the reader to understand the context.
  • Autoplay It puts the slides in the correct order and they keep playing on their own.
  • Security and Privacy As a Sway user, you will be able to lock your documents and presentations securely by using passwords. So, no matter how much content you put in your file, the details will stay secure and intact.
  • Viewers Count If you create a presentation and put it on the web using Sway for everyone to view, there is one interesting feature for you to use, namely, the viewer’s count feature. This feature has been added to help you see how many people looked at your file.
  • Cross-platform compatibility

Sway gives you the ability to work across different platforms so you don’t need a computer every time you have to access it.

Visio

Microsoft Visio can be used to create simple or complicated diagrams. It offers a wide variety of built-in shapes, objects, and stencils to work with. You can also make your own shapes and import them if you’re willing to do all that extra work. It is used for many things that utilize layouts, diagrams, and charts. For any type of diagramming need, Visio can help you to get started quickly!

Benefits offered by Visio:

  • Easy access to shapes and stencils, and a new status bar that helps you move more efficiently within and between your diagrams.
  • Display real-time data right within the shapes of your diagrams, based on conditions you define, using meaningful graphics such as color, icons, symbols, and data bars.
  • Easily connect your diagrams to one or more data sources including Microsoft Excel, Microsoft Access, Microsoft SQL Server, and SharePoint Services.

100 Microsoft Visio can be used to create simple or complicated diagrams. It offers a wide variety of built-in shapes, objects, and stencils to work with. You can also make your own shapes and import them if you’re willing to do all that extra work.

Delve

Office Delve is a cloud-based service powered by Office Graph, which helps users find and discover pertinent information across integrated Microsoft products by pulling user content from Microsoft Exchange, OneDrive for Business, SharePoint 2016 and Yammer. Office Delve allows Office 365 users to search and manage their emails, meetings, contacts, social networks and documents stored on OneDrive or Sites in Office 365. You can use Delve to manage your Office 365 profile, and to discover and organize the information that's likely to be most interesting to you right now - across Office 365. In addition to traditional search tools, Delve has a discover function, which brings potentially relevant information to the attention of users, based on relationships and the past activity of other users within the same organization. Delve uses machine learning and artificial intelligence to try to show the most relevant people and content.

  • Delve users can curate their profiles to present information about themselves, such as pictures, projects and skills, to make it easier for colleagues to find or connect with them.
  • Documents in Delve are presented on content card displays, each of which includes a title, photo and most recent activity that help users understand why a document is relevant to their needs.
  • Users can also create boards to collect relevant or related documents to be accessed at a later time.
  • Delve can automatically populate content from integrated Microsoft products, such as documents from Microsoft Office or Yammer conversations.

Form

Office Forms is an online survey, quizzes, and polls creator. Easily create surveys to collect customer’s feedbacks, create quizzes to measure student knowledge, or find out what the class thinks of your trip idea. Microsoft Forms collects responses in real time and automatically provides charts to visualize your data. The data can be exported to Microsoft Excel. Microsoft Forms is included with Office 365 work and school accounts, and comes with the security, privacy, and compliance you expect.

Some of the benefits offered by Microsoft Form are:

  • It is easy to use and configure quiz, survey, and polls to collect the data.
  • It has the capability to generate a report using real-time analytics.
  • It’s easy to integrate with other Office 365 services.
  • Microsoft Forms can be customized and embedded on any other web page, blogger website.
  • Microsoft Forms can be shared with anonymous users to collect data. Also, results can be shared and exported to Microsoft Excel.
  • It has features to modified and delete forms data easily.
  • It allows creating duplicate forms using an existing one.
  • Microsoft Forms data is secure as it follows Office 365 compliance rules.

Teams

Microsoft Teams is an entirely new experience that brings together people, conversations and content, along with the tools that teams need, so they can easily collaborate to achieve more. Stay connected with chat, calls, and meetings within your team and in private or small group conversations. Schedule and join online Skype meetings with HD video, VoIP, and dial-in audio conferencing options. Tailor your Teams workspace to include key cloud services, explore data and get updates from the apps your teams use every day. Microsoft Teams provides the enterprise-level security, compliance and management features you expect from Office 365, including broad support for compliance standards, and eDiscovery and legal hold for channels, chats, and files. Teams brings together your staff, allowing them to interact in a chat based workspace perfect for the modern way of working.

With Teams you can:

  • Calendars and meetings (Outlook)
  • Create, share, edit and find content (SharePoint, OneDrive and OneNote)
  • Call and meet team members (Skype)
  • Chat and instant messaging (Skype)

Key benefits of Teams

  • Office 365 Integration.
  • Skype integration allows team to do voice and video conferences
  • Enterprise security & compliance.
  • Users can personalize their hub with emojis, sticks, GIFs and memes.
  • Uses Microsoft Graph to help with information relevancy, discovery and sharing.
  • Word, Excel, PowerPoint, OneNote, Planner, SharePoint and more are all integrated with Teams.
  • Teams is customizable, you can even integrate and receive notifications from 3rd party services like Twitter.
  • Built on Office 365 Groups, Microsoft’s cross-application membership platform.
  • Works across all devices—on Windows, Mac, Android, iOS and web platforms.
  • No extra cost to Office 365 users.

Yammer

Yammer is a freemium enterprise social networking service used for private communication within organizations.Yammer gives you a faster, smarter way to connect and collaborate across your company. Discuss ideas, share updates, and crowd source answers from coworkers around the globe. With Yammer, users can easily stay connected to coworkers and information, collaborate with team members, and help make an impact at work. And because users can also easily access Yammer through a web browser or mobile device, they can connect and collaborate with coworkers anytime, anywhere.

Join and create groups relevant to your work and interests.

  • Get answers to questions even when you’re not sure whom to ask.
  • Safely collaborate with contractors, customers or sister companies.
  • Keep docs, photos and videos in context by adding them to conversations.
  • Stay connected with Yammer’s iOS or Android mobile app.

Yammer and Office 365—Better together!

Microsoft Office 2016 Desktop Programs

Obtaining access to the classic Office desktop programs is a huge reason why you might subscribe to Office 365. The programs offered through the subscription are Word, Excel, PowerPoint, OneNote, Outlook, Publisher, and Access. Office 2016 is similar to Office 2007 and up, but the UI is more refined and there are a host of new features. Features like simultaneous co-authoring, document sharing and via OneDrive, a cloud-first storage solution. Anyone comfortable with Office should be more than capable to pick up any Office 2016 program fairly easily.

Microsoft Office Online

Many small businesses do not have the need for the feature packed Office 2016. Instead, they prefer to work in the cloud and use Office Online. Office Online is an online office suite offered by Microsoft, which allows users to create, edit, save, share, and collaborate on documents using lightweight, web browser-based versions of Microsoft Office apps: Word, Excel, PowerPoint and OneNote. Files are saved in OneDrive and can be emailed as attachments when needed. The offering also includes Outlook.com, People, Calendar and OneDrive, all of which are accessible from a unified app switcher. Users can install the on-premises version of this service, called Office Web Apps Server, in private clouds in conjunction with SharePoint, Microsoft Exchange Server and Microsoft Lync Server.

Microsoft Office Mobile Apps

Microsoft Office mobile apps are productivity mobile apps developed by Microsoft for iOS, Android, and Windows devices. The core apps are Word, Excel, PowerPoint, and OneNote. Other Office apps, including Sway, Skype for Business, and SharePoint Newsfeed are available for download from the mobile app store on supported devices and platforms. With a subscription to Office 365 these apps can create, save and share Word, Excel, and PowerPoint documents. When you save a document using OneDrive (or OneDrive for Business), documents sync between devices and maintain their fidelity even when going back and forth between mobile app or desktop program. The mobile office for many companies is a reality and Microsoft is there to support you with their built tools that enable rich document editing and sharing from any device.

Is Office 365 a good fit for you or your business?

Probably yes. The easiest way to find out is to contacting Dicsan Technology. We can meet and discuss the variety of deployment options, benefits, drawbacks and granular details surrounding Office 365 at your business. When you consider the Office programs, OneDrive, SharePoint, Skype, and best-in-class management tools, Microsoft Office 365 is a great deal for nearly everyone. Microsoft is very responsive to their users and continues to invest heavily into all of their Office products. As a subscriber, you will constantly be kept up to date and worry free. If you have more questions about Office 365, comment below and I’ll do my best to find the answers.

Is there a plan for me and/or my organization?

Microsoft offers Office 365 plans for individuals, families, educational organizations, governments, small decentralized businesses, huge traditional corporations, and everything in between. From the smallest plan to the biggest they all offer access to Microsoft software and/or services related to productivity.

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